HKN Officer Meeting 11/30/04

*** Directives ***
Go to your Office Hours!
RSVP for banquet.

*** Events ***
W 8-10: (345 Soda) Social Night w/ Isaac
Th 7-10: (Woz) Video Game Night
F: Candidate Packets Due!!
Sat 2:30-4:30: Chaparral House Community Service

*** Attendance ***
casey, chris, ezeng, hobarts, hxu, ihaque, isaac, jluo, 
lid, lili, nammai, nikitas, shihua, tgordv, ttd, vu, wliang

guests: brandono

late: awei, connie, jele, vperez, wsim

absent: angelc, elsoud, jcliang, jocha, juhi, peterwu, 
sahandn, shihtm

*** Meeting Outline ***
0. Props
1. Things to do/ Places to go (see above)
2. Charity Drive (nikitas)
3. End of Semester Meetings (vu)
4. Mu Cow Awards (vu)
5. Course Surveys (ttd)
6. Banquet (vu)
7. Keep offices clean (ezeng)
8. Office Tours (wsim)

*** Meeting Details ***

Meeting Start: 7:16

2nd to Last Meeting L

0. Props & Past Events
- Big Game, pre-game barbeque. There was a HKN "groupie" there. Actually,
  we're not sure who he was or who he came with.
- Dustin, Connie, Jessica, and a candidate went to the 
  GirlsGoTech event. There were about 4 thousand people there. 
  Not sure if convinced anyone to become an engineer.
- Props to Tina for setting up course surveys. Must have 
  taken a lot of time.

1. Things to do/ Places to go (vu)
Drivers wanted to provide rides to Chaparral House. 15 
candidates are coming. Does anyone want to go? Vu would be 
able to ride. Someone can borrow Hua's car. 

2. Charity Drive (nikitas)
- Erop off empty shampoos, lotion, bottles at Engineering Library
- Ends December 12th

3. End of semester meetings (vu)
- Like pre-semester meetings. Vu will send out times. Should be 
  pretty flexible.

4. Mu Cow Awards (vu)
- Awards given to officers, not serious awards
- Send nominations to Vu.

5. Course Surveys (ttd)
- Tina needs help doing course surveys
- There is a bunch that none of the candidates signed up for.

CS339J Fri 12/10 1:10 pm		lid
CS261 Thur 12/19 10:45am		tgordv
EE227a Tues 12/7 3:15pm			vu
EE141 Thurs 12/9 10:45am		joyce
EE290F Tues 12/7 9:40am			lili
EE247 Wed 12/15 12:30pm or 12/21 8am	connie

Tina has already contacted the professors, so she will 
send you the information.

6. Banquet (vu)
- Invites sent out this morning. People are replying. 
  Vu will send another one early next week, since he figures 
  officers are going to procrastinate.
- We are trying to get Sastry to come speak. Dustin has backups in mind.
- Pub needs to make programs. 

7. Keep offices clean (ezeng
- It's a mess right now, so clean up after yourself. 

8. Office Hours (wsim)
- A number of people who have talked to Wonsop about 
  people missing their office hours
- Rules: go to your office hours. It is not okay for the 
  office door to be closed.
- A candidate informed Wonsop that he needed to get something 
  from the office but found the office closed.
- Try to make your office hours. 
- Need to take responsibility to make sure that someone 
  actually does cover your office hours.
- We have the offices because of tutoring. This is an important service. 
- Perhaps the reason for officers missing their OH 
  is perhaps that not a lot of people come since Hearst 
  Mining Labs are too far?
- What can we do to not make people miss office hours?
- Perhaps we can cap the number of office hour covers?
- When you do cover someone's OH, hit reply-all so we 
  know that the office is going to be covered
- Should have a calendaring system so that you have 
  a list of people that should be available. You could always
  go through tutoring to find out when people are free. 

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Miscellaneous comments:

Packet turn-in Directions:

1. There will be an envelope in Soda (on the table) and 
   one envelope in Cory (on the desk) labeled "Candidate packet, Turn-in"
2. Check the board for a list of required items
3. Check their packets for all listed items and if you 
   don't know them, learn their names
4. Paper-clip packets as necessary
5. Ask if they've given banquet preferences. If not, get 
   them to email banquet@hkn (give them a terminal)

List: 
- Checkoff (completed)
- 2 paper EECS exams
- $30 check
- conversion exams (paper copies)

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Community Service Update: Flying for YWCA food drive. Any 
officers want to help monitor the candidates as they flyer? 
It will be Friday (11-1 or afternoon) or Thursday (12:30-3 
or afternoon). There are candidates signed up for it.

Friday: 11-2 
11:00	ezeng
12:00	
1:00	tgordv

Thursday: 11-3  
11:00	ezeng
12:00	ezeng
1:00	ezeng
2:00	tgordv